The Victorian Challenge and Enrichment Series (VCES) is designed for high-ability students, offering them enrichment and extension outside their normal classroom setting.
Registration requirements
By submitting a registration, you confirm that the students meet all of the following requirements:
- Demonstrate readiness and an ability to complete the activity
- Have parent/caregiver consent to participate in the activity
- Have shown evidence of high ability in the activity curriculum area
All information in the school registration form will be provided to the Mathematical Association of Victoria.
Parent/caregiver consent
A Parent/Carer Consent Form Template is available for you to use before registering students. It is a requirement of registration that you have obtained parent/caregiver consent before registering a student or students in the activity. By submitting the registration form, schools acknowledge they have sought parent/carer consent.
Schools do not need to provide evidence of parent/caregiver consent with the registration, but evidence of consent must be provided to the department on request. Parent/caregiver consent must be retained by the school for 7 years and then destroyed according to the Records Management policy.
Evidence of high ability
Schools do not need to provide evidence of high ability with the registration. However, data or evidence must be provided on request.
Collection notice
The form collects your name, email, phone number, school name, school number and information about the students you are registering for the VCES activity. This information will be used to register students in the VCES activity, manage their registration, and contact you if any clarification or further information is required.
The department also encourages schools to collect additional optional student demographic and health information from parents/caregivers. The department will use this to understand program reach and impact, and for program evaluation to support improvements. It is used to evaluate the demographic breakdown of participants, the effectiveness of the program, and how the program might change in future to increase student participation across different cohorts of students.
Your answers to this form may be used in reporting within the department about the VCES program. Information in reports will be aggregated by school and year level in a way that does not identify your students.
If not all the information is provided in the form, the Mathematical Association of Victoria may not be able to register the students or follow up on any submitted information.
Information provided in the form will be stored securely in Mathematical Association of Victoria systems in accordance with our privacy policy, with access restricted to those administering the VCES program and staff who need to provide required technical system assistance.
Information we provide to the department will be stored securely in the department's systems, with access restricted to those administering the VCES program, staff who need to provide required technical system assistance, and any staff who need to know in accordance with the department's privacy policy. All information will also be handled in accordance with the department's Records Management Policy.
De-identified data may be shared with external organisations for the purposes of evaluating the program.
Your information will be handled in accordance with this Privacy Notice, or where otherwise authorised or permitted by law. All information will be handled in accordance with Victorian privacy and records laws.
For further information on this notice or how personal information is handled, or to request access to and correction of personal information, please contact office@mav.vic.edu.au or call (03) 9380 2399.
